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Privacy Policy

Our privacy policy is simple…

  • We do not share any personal information we collect on you with any other organisations or individuals.
  • We keep all information you provide to us completely confidential, no matter how or why you provide it.
  • Only those employees and contractors we specifically employ with relevant business duties may access personal information, and only to perform their duties. They are strictly prohibited from any other use.
  • No personal information will be provided to any third party, except for in the unusual event that we are required to do so by law
  • By using any of the forms on our website, you implicitly agree to be bound by our privacy policy and legal disclaimer.
  • By using any of the forms on our website you agree to have your email address added to our mailing list.
  • You may receive periodic mailings from us with information on services or news. If you do not wish to receive such mailings, please let us know by contacting us. All emails sent will give you the option to unsubscribe.
  • We take all reasonable precautions to protect any personal data that our users may input via this website. We cannot, however, be responsible for loss or misuse of personal data which is intercepted or otherwise accessed by unauthorised persons. We therefore exclude all liability for this.
  • We are committed to complying with EU and U.K. data protection laws to the extent that they apply to our use of personal information.
  • You have the right to ask us for a copy of your personal data and have the right to amend or delete the data.

Your right to know

  • You can find contact details for our company representative on our contact us page.
  • By filling in the newsletter sign-up form on our website, you are giving us your consent to use your personal data for periodic mailings.
  • You may receive periodic mailings from us with information on services or news. If you do not wish to receive such mailings, please let us know by contacting us. All emails we send to you will give you the option to unsubscribe.
  • We will retain your data until you instruct us to remove it or decide to unsubscribe from our newsletter.
  • Your personal data might be accessed by web developers and other contractors providing us with newsletter functionality.
  • It is possible that your data might be accessed outside of the EU by a team of ours, who are based in India. The safeguards we are using are a contract between us and the receiving company that include the EU model data protection clauses.
  • Your personal data will be stored until you tell us otherwise.
  • In case you would like to exercise any of your GDPR related rights (the right to access, rectification, erasure, restriction of processing and right to data portability) please contact us via email or contact us form that can be found on Contact us page.
  • You have the right to lodge a complaint with the supervisory authority.
  • It is not contractually binding to provide us with your personal data to receive a newsletter from us.
  • Personal data provided via the newsletter subscription form is not profiled and automated decision making is not applied
  • We will not use personal data provided via the sign-up form for any other purpose than described above.

Cookies and tracking

In order to improve the overall experience of visiting our website, we use a server-based log to collect anonymous information about our website visitors. This data is only used to generate statistical charts and will not be used in any other way.

Use of Cookies on our website

By using this site, you have given us consent to use cookies.

Cookies are small text files that are stored on your computer when you visit a website. They are mainly used as a way of improving the website functionalities or to provide more advanced statistical data.

Google Analytics

Our website uses Google Analytics which relies on cookies to generate more advanced visitor charts and data mining reports. Similarly to our server-based logs, Google Analytics collects anonymous information that will not be used to identify our website visitors.

Login system

Our website contains password protected area(s) that require a user to login. This login system offers to remember the user email address if the relevant box is ticked. Ticking the box will create a cookie that will automatically expire after 1 year or if the box is un-ticked on a subsequent visit.

Controlling Cookies

Your web browser (the software you use to access our website) should allow you to control the cookies that it stores on your computer. Please refer to the relevant supplier’s website to find out more.

If you feel that this site is not following its stated information policy, you may contact us by phone, email or post.

When we collect your personal data

We collect your personal data when you contact us and become a client of ours, or at any time during which you remain a client. For this purpose, if you are employed by one of our clients and we process the payroll for your employer, you will be treated as a client of Kime O’Brien.

We may be required to collect and store information about you for identification purposes or as part of our anti-money laundering compliance procedures.

We may also collect personal data from you if you contact us and request a quote for our services, irrespective of whether or not you subsequently become a client of Kime O’Brien.

How do we collect your personal data?

We collect the data which you provide us with directly or from any other publicly available source.

What data do we collect?

This will commonly but not exhaustively include your name, address, email address, telephone number, marital status, details of children, details of employer, bank details and specifically any financial or other information which you provide us with in order that we may carry out any work for you that you have asked us to carry out.

For example, if we prepare financial accounts for you or complete Tax Returns for you we will collect data from you or other sources (for example your other professional advisers) with which to carry out the tasks that you have asked us to.

Similarly, if you are an employee of one of our clients for whom we process payroll, we will hold details of data such as your National Insurance number, tax code, rate of remuneration and bank account details.

What do we use your data for?

We may use your data during the performance of our work for you, and we may use your email address to contact you in place of written communications, or to send you an electronic monthly newsletter of general interest unless you have specifically asked us not to include you on our client circulation list.

Do we ever disclose your data?

We will never disclose any of your personal data to any third party without your express permission.  The only exception to this will be where we are forced by statute of law to disclose information about you to Government bodies such as HM Revenue and Customs or the Serious Fraud Office or the Financial Conduct Authority.  In these circumstances we may be compelled to disclose without your permission.

How do we protect your personal data?

We understand the extreme sensitivity of the personal information that you provide to us and so take appropriate steps to ensure that it is secure. Access to all personal data stored electronically is password protected and any paper records are kept securely in our office.

How long do we keep your personal data ?

We will keep your personal data indefinitely whilst you remain a client of ours.

If you cease to become a client we will keep your data for ten years after you cease to become a client unless that data is held on electronic media which does not allow partial data deletion.

All data no longer needed is securely destroyed.

Your rights over your Personal Data.

You have the right to request access to the personal data that we hold about you.

You have the right to request that we update, correct or amend any information that we hold about you.

Contacting the Regulator

If you feel that we have not handled your information correctly, or that we have not dealt with your request appropriately, you can lodge a complaint with the Information Commissioner’s Office. Please  see ico.org.uk/concerns.

Changes to this policy

We will post any changes to this policy on our website. Those changes will then apply to any future use by you of our website.